Workplace Manager

About SE3 - Workplace Manager

SE3 Labs is building Spatial AI by combining 3D computer vision with large language models (LLMs). We believe the ability to reason about and act within physical space is foundational to unlocking the next generation of automation, from construction to smart infrastructure, and ultimately, defense.

Now, we’re building the physical platform to bring Spatial AI to life. That means high-performance, real-world robotic systems (starting with UAVs) and we’re looking for a hands-on workplace manager who’s ready to own hands-on operations at SE3.

About the Role

As Workplace Manager at SE3 Labs, you will be the operational backbone that keeps our fast-moving company running smoothly. You will own core administrative processes across multiple offices and functions (e.g. finance, people operations, workplace operations, procurement), support leadership in day-to-day operations, and ensure that the team can work with focus and speed. You are in charge of building the execution functions with the leadership around the company.

You will work closely with Michael (Chief of Staff) & Lukas Höffner (Hardware Lead), gaining insight into how a deep-tech company operates from the inside.

Your Responsibilities

• Own daily administrative workflows: You are in charge of keeping the operational side of the business up and running together with the leadership.

• Coordinate logistics between our Munich office and testing facilities: You ensure smooth operational processes for hardware, equipment, and prototypes delivery.

• Plan and execute team events and offsites: You play a vital organisational part for the team culture by planning and organising the team events. You will build the execution machinery to make it happen.

• Sparring partner for all departments: We are building an AI-first company, your input on operations across functions serves as valuable starting point to automate and enhance all functions to the max with AI.

• Special operational projects: You make sure that operationally opening new offices runs smoothly across Europe. Furthermore, you support with coordination and logistics of national and international military exercise participations and testing campaigns.

• Unbounded responsibilities: If you see critical things not happening, you take additional responsibility and make sure nothing falls under the table.

What You Bring

• Must have: Native German and strong conversational English.

• Exceptional attention to detail and a structured, reliable way of solving problems.

• A hands-on execution mindset: you enjoy getting things done and keeping core processes running.

• Proactiveness and ownership: you see what needs to be done and drive it end-to-end without being asked twice.

• A positive, energetic attitude and the ability to work in a dynamic, fast-growing scale-up environment.

Perks & Benefits

• Make your passion your job: If you love drones, you will relish this role

• AI-boosted workplace: We empower every employee with best-in-class AI tools and agents, giving you unlimited access to the latest advancements and a true productivity edge

• Real Ownership: Get early, real stock options to participate directly in SE3’s growth

• 31 Paid Days Off: 30 vacation days plus your birthday off

• Well-being Access: Free membership to gyms, yoga, and wellness through EGYM Wellpass

• Team Offsites: We go on 2 company retreats per year, our last ones were in Italy, Greece and Spain

• Mentorship: Work closely with experienced engineers and get paired with a professional mentor to support your growth

Process

1. Intro Call - virtual, 30 minutes with Eugene, Head of Talent

2. 2nd Interview - virtual, 30 minutes with Michael, Chief of Staff

3. Onsite visit: Here, we will go through some responsibilities together as we want to understand how you approach them

4. Dinner/lunch (in person): We would love to get to know you in person and tell you about how we work at SE3.